Vacancy - Office Administrator

Office Administrator

Sector:

Management

Location:

Elstree, WD6 3AJ

Hours:

40 hours per week, 42 weeks contract

Salary:

£22,000 per annum

Apply:

To apply for this role, download our application form.
Complete the form and send it to:

A. Louis : aclouis@aldenham.com

Overall Objectives:

To manage the day-to-day administration for the operation and all aspects of administration for Hospitality.

Be a Team player.

All duties are to be carried out following the Company’s Policies and Procedures.


Show commitment to company values in all aspects of your role and act as a positive ambassador for the business.

Must have Skills and Qualifications:

Prior Office Management Experience Preferred; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Strong Prioritization and Organization Skills; Ability to Handle Confidential Information; Strong Record-Keeping Skills; Presentation Skills, Including Welcoming Guests to Events; Ability to Multitask

Evidence of working with Microsoft Office Suite for at least three years.

Desired: BSc/Ba in Accounting, Finance or relevant field or Account’s degree.

Job Duties:

Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments.

Manages correspondence by answering emails and sorting mail.

Assists in planning and arranging events, including organizing catering.

Handles expenses and billing cycles.

Answers phone calls and transfer them as necessary.

Drafts, formats, and prints relevant documents.

Maintains stock lists and orders office supplies as needed.

Manages staff expense requests.

Interacts with directors and carries out their requests.

Creates agendas and takes meeting notes.

Assists in purchase orders and invoicing.

Maintains accurate records for employee holiday requests.

Manages outgoing post and records data on special deliveries.

Photocopies and files appropriate documents as needed.

Attends workshops and conferences when requested.

May take care of website functions and social media profiles.

Liaise with clients to find out their exact event requirements

Produce detailed proposals for events (including timelines, venues, suppliers, legal, staffing and budgets)

Manage and coordinate suppliers and all event logistics.

Liaise with sales and marketing teams to publicize and promote the event

Manage all pre-event planning

Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget.

Manage a team of staff, giving full briefings.

Make sure that insurance, legal, health and safety obligations are followed.

Produce post-event evaluation to inform future events.

Invoice processing

Credit control

Maintaining the company purchase and sales ledgers.

Banks’s reconciliation

Raising sales invoices

Liaising with third party providers, Clients, and suppliers

Basic administration

Updating and maintaining procedural documentation

Enter financial transactions into internal databases.

Review and file payroll documents

Participate in quarterly and annual audits.

Knowledge of basic bookkeeping procedures

Familiarity with finance regulations

Good math skills and the ability to spot numerical errors.

Hands-on experience with MS Excel and accounting software

Organization skills

Ability to handle sensitive, and confidential information.

Holroyd Howe is committed to safeguarding and promoting the welfare of children and expects all employees to share this commitment. An enhanced DBS disclosure and Barred List Check must be obtained for this role.